Proposed Rules for Convention
Proposed Convention Rules & Procedures
A motion to adopt these rules will be made at the opening plenary session. Amendments may be offered at this time and require a majority vote of delegates present to adopt. The rules, as proposed or amended, require a two-thirds (2/3) vote of the delegates present for adoption.
- Admission to the Convention Zoom plenary sessions shall be limited to persons listed as official delegates*.
- Delegates will attend the plenary sessions via Zoom and non-voting observers and visitors will attend via YouTube or other social media platforms.
- Only accredited delegates representing local Leagues of the state and Members At Large (MALs)* and the Inter-League Organization (ILO) and LWV-VA Board members may vote.
- Only accredited delegates and those authorized by the chair or the may address the Convention.
- In debate, no person shall speak more than once on a motion until all others who wish to speak have done so; no person shall speak more than twice on the same motion; debate shall be limited to two minutes per speaker unless other procedure limits take precedence.
- Each speaker shall use a virtual hand raise and when called on, announce their name and League when addressing the Convention.
- Only motions and amendments to motions will be written into the chat box on Zoom.
- The Credential Committee shall be the sole judge of whether a delegate is qualified to vote. A copy of the credential report will be shared with the secretary.
- In the event of major technical disruption in the plenary that affects quorum, the chair will have the option to recess, or to fix the time to which to adjourn, for members to again login to reconvene the plenary.
- Thirty percent (30%) of the possible number of voting delegates, other than members of the state board, shall constitute a quorum provided that a majority of local Leagues in the state are represented.
- The minutes of the Convention shall be received by the LWV-VA board by September 1, 2021, after review by a committee appointed by the chair to review and correct the minutes.
- Voting procedures during Plenary Sessions: will be by using the “raise hand” feature on . If the outcome remains unclear, then there will be a yes/no vote via Zoom. The Elections Committee appointed at the first Plenary Session is responsible for reporting the result to the Presiding Officer.
- Only announcements that relate to the business of the Convention or the welfare of the participants shall be made. Announcements shall be made only by persons designated to do so. Each person making an announcement shall use a virtual hand raise, and when called on, announce their name and League and state their announcement.
- All participants/delegates/visitors shall be muted unless acknowledged to speak during Plenary, workshops and caucuses.
- The procedure for Program adoption shall be as follows: A program item that is submitted by a local league at least three months before convention, but not recommended by the state board, may be adopted only if its consideration is ordered by majority vote of the delegates present at the first Plenary session, and the proposal receives a three-fifths (3/5) vote of the delegates present at a second session (this is considered a ”not-recommended” program item).
- At the Plenary session on Saturday, the recommended LWV-VA program shall be presented by an LWV-VA board member. Questions for clarification only will be in order.
- Delegates may move for consideration of not-recommended items, with their presentation limited to three minutes. A delegate may request a statement from an LWV-VA board member as to why an item was not recommended, with a limit of two minutes for the answer.
- After all the not-recommended items have been offered, the vote for consideration of each item will be taken in the order in which the items were presented for consideration. Announcement of the vote result shall be made immediately after the vote on each item.
- Debate and action on not-recommended program items voted for consideration and the proposed program will take place at the Sunday Plenary session. A three-fifths (3/5) vote of the delegates present and voting is required to adopt not-recommended items. A majority is required to adopt recommended program items.
- To suspend a Rule later in the meeting, a two-thirds vote 2/3 of delegates present is required.